What precaution can you take to secure your firm's records despite lacking control over storage systems?

Taking precautions against phishing or viruses is crucial for securing your firm's records, especially when you do not have control over storage systems. Phishing attacks and viruses can compromise data integrity and confidentiality, leading to unauthorized access or loss of sensitive information. By implementing robust cybersecurity measures, such as training employees to recognize phishing attempts, using antivirus software, and ensuring secure email practices, you can protect your records from being infiltrated or corrupted.

The other choices may not provide comprehensive security. Regularly deleting documents could lead to the unintended loss of valuable information. Allowing IT to manage all documents without oversight might prevent timely access and does not address potential security risks from external threats. Limiting access to physical files only restricts protection to a certain medium, while digital threats can still expose sensitive data stored online or in digital formats. Therefore, focusing on cybersecurity is essential for safeguarding your firm's records in a broader context.